Updating a Student's Medication Inventory

Overview | Instructions | Resources 

Overview

The Medication Inventory feature allows authorized staff to track and maintain medication quantities for individual students. Inventory can be updated from the student's Medication record or through the Medication Inventory screen in Administrative Access, providing a centralized way to receive, return, waste, audit, and monitor medications. The directions below explain how to update medication inventory using both methods.

Instructions

Written Directions | Directions w/Images

From the Student Profile

1. Navigate to Menu → Administrative Access → Student → Student Profile.
2. Search for and select the student.
3. Select the Health tab.
4. Select the Medication sub-tab.
5. Locate and open the medication record.
6. Select the Inventory tab.
7. Click Update Inventory.
   Note: If the medication does not yet have an inventory record, select Add Initial Inventory instead of Update Inventory.
8. Select the appropriate inventory action:
   • Receive
   • Return
   • Waste
   • Audit
9. Enter the required inventory information.
10. Click Save.

From Administrative Access
This screen provides a centralized view of medication quantities and inventory history for all students.

1. Navigate to Menu → Administrative Access → Health → Medication Inventory.
2. Review current inventory levels for all students.
3. Open a medication record to update inventory as needed.
4. Click Update Inventory.
5. Select the appropriate inventory action:
   • Receive
   • Return
   • Waste
   • Audit
6. Enter the required inventory information.
7. Click Save.

Additional Resources

• Contact the IT help desk at (801) 826-5544 for assistance